Experience
Accounting Experience in Reporting, Reconciliation, and Compliance
Work History
Administrative Assistant to the CFO
Vroman's Bookstore · Pasadena, CA
February 2025 – Present
- Track over 2,000 fixed assets ranging from $100 to $200,000, supervising additions and disposals to sustain accurate accounting records.
- Complete Cash Desk month-end closing procedures and prepare monthly Void, No Sale, coupon, and discount reports for review.
- Process and reconcile daily sales activity for two store locations, balance sales detail and other tenders, and prepare daily bank deposits.
- Process approximately 10 invoices per month and reconcile at least two accounts to maintain accurate financial records.
- Review Sales and Receipts Summary Reports for unusual items, document cashier errors, and make register corrections for tax, gift certificate, and other transaction discrepancies.
- Maintain and balance petty cash, prepare reimbursement requests, and reconcile postage stamp and coupon activity against supporting records.
- Assist with accounting documentation including balance sheets, operational administration for CFO, and compliance monitoring for quarterly PCI scans.
- Supervise the Performance Points Program for approximately 200 employees, coordinating administration across the organization.
Contract and Insurance Administrator
Smoke Guard California · Santa Fe Springs, CA
January 2019 – December 2020
- Reviewed construction subcontracts and purchase orders for CFO approval, ensuring contractual, financial, and insurance compliance.
- Managed certificates of insurance for subcontractors, verifying coverage requirements were met prior to project commencement.
Contracts Analyst
Parsons · Pasadena, CA
January 2007 – December 2008
- Managed government and defense contracts throughout full lifecycle, including solicitation, award, administration, and closeout.
- Corresponded with government agencies including the Army Corps of Engineers on contractual matters, deadlines, and change orders, serving as primary point of contact for administration and compliance questions.
- Ensured FAR/DFARS compliance across all assigned contracts.
- Maintained contract files and supporting documentation in accordance with program requirements.
Skills
Accounting and Finance
- Financial Reporting
- Account Reconciliation
- Fixed Asset Tracking
- Journal Entries
- Month-End Close
- Sage
- Microsoft Excel
Contracts and Compliance
- Contract Lifecycle Administration
- Procurement Coordination
- Insurance Compliance
- Regulatory Compliance
- FAR/DFARS Compliance
Education
Master of Science, Accounting
University of San Francisco — Distinguished Member, National Honor Society · GPA: 3.5
Expected Aug 2027
Bachelor of Arts, International Relations
University of Southern California
December 2007